A Certificate on File is Not Always a Valid Certificate
THE CHALLENGE
Many exemption certificates on file have issues that can create audit risk, including:
Missing required fields
Incorrect certificate type
Invalid signatures or dates
State-specific compliance issues
OUR SOLUTION
We systematically review your exemption certificates for completeness, accuracy, and consistency with applicable state requirements. We classify any issues and provide actionable remediation recommendations - helping you address problems before they lead to audit adjustments.
What Our Validation Review Includes
A comprehensive review to help ensure your certificates can be relied on.
Completeness Review
Verify all required fields are present and properly completed.
Certificate-Type Review
Confirm the certificate type is appropriate for the transaction and purchaser.
State Requirement Review
Assess compliance with applicable state-specific requirements.
Date & Signature Review
Validate that dates are current and signatures are present and valid per state rules.
Customer & Entity Match
Confirm the purchaser information matches your customer and entity records.
Issue Classification
Categorize certificates as valid, incomplete or invalid, with clear reason codes.
How the Review Process Works
A streamlined, transparent process from start to finish.
1
Receive
We receive your certificates and any relevant customer data.
2
Review
We review each certificate for completeness, accuracy, and state compliance.
3
Classify
We classify results as valid, incomplete or invalid with clear issue details.
4
Report
5
Remediate
We delive a detailed exception report with remediation recommendations.
We address the identified issues, prioritizing highest risks.
What You Receive
Clear results and practical guidance to help you take action.
Certificate-level review results
Valid, incomplete, and invalid classifications
Detailed exception and deficiency report
Prioritized remediation recommendations
Audit-ready documentation support
Sample Results
As of Mar 31, 2024
Valid
72%
720 of 1,000
Needs Attention
19%
190 of 1,000
9%
Invalid
90 of 1,000
The Business Impact
A stronger, more defensible certificate process helps you reduce and operate with confidence.
Reduce Audit Exposure
Identify and address issues before they lead to audit adjustments.
Improve Certificate Accuracy
Increase confidence in the certificates you rely on.
Focus Remediation Efforts
Prioritize your time and resources on the highest risk issues.
This Service is a Good Fit If...
You may benefit from a certificate validation review if you:
Have a backlog of unreviewed certificates
You've collected certificates but haven't had them reviewed for quality.
Are preparing for an audit
You want to assess your current certificate population before an audit.
Have inconsistent internal review
Certificate review processes vary across locations or business units.
Are concerned about certificate quality
You suspect there may be issues with the certificates on file.