Checklist Overview
Use these 12 review points as a consistent guide when assessing exemption certificates.
01
Customer and jurisdiction details
- Confirm the customer / purchaser name matches the account or documentable legal entity.
- Confirm the seller information is completed when the form requires it.
- Confirm the applicable state or jurisdiction is identified.
02
Exemption claim and form
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Confirm the exemption reason is clearly stated.
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Confirm required registration, permit, or exemption numbers are present.
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Confirm the form is signed and dated when required.
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Confirm the certificate type is acceptable for the jurisdiction and exemption claimed.
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Confirm the exemption appears consistent with the customer's purchases.
03
Dates and review outcome
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Check for expiration, renewal, or replacement requirements.
- Record reviewer, review date, status, and any exception notes.
04
Storage and follow-up
- Store the approved document in the designated repository.
- Set a renewal or follow-up date when applicable.
Important: This resource is provided for general educational purposes and is not legal or tax advice. Exemption certificate requirements vary by jurisdiction and may change. Confirm current requirements with the applicable taxing authority or qualified advisor.
HOW TO USE
A consistent review process
Review each point against the certificate and applicable jurisdiction. Record any exceptions and the next action in your certificate management system.
Suggested review statuses
Assign one status after reviewing the certificate.
Valid
Pending Review
Missing
Expiring Soon
Expired
Rejected